Two people should count the money, agree on the amount and turn the money over to you. It's a good idea for you to verify the amount (recount the money) in the presence of the people giving you the money. Then give them a receipt for the amount they gave you (see fig. 4 or http://www.mass4h.org/volunteers/volunteer_forms/
treasurers_forms/optional_forms/Cash_Count_Protocol.doc).
(See Cash Count Protocol, p. 18.)

Bank Deposits
Before you deposit a check, the person to whom it is payable must endorse (sign) the back of it. Checks that are made payable to the group must be endorsed by signing the group name (as written on the check) and the treasurer's name. If someone writes a check payable to you that is intended for your 4H group, endorse it by writing "Pay to the order of (your group name)" and signing it. You may want to have a rubber stamp (see fig. 5) made with the group name and account number on it to save you time (and wear and tear on your writing hand).

Keep these things in mind when making deposits:

• Deposit all funds promptly. If your group receives more than $10 at any time, deposit the money within three days.
• Endorse checks immediately when you receive them.

Preparing Deposits
Total the receipts you have written since you made the last deposit and compare that amount with the amount of cash, coins and checks you intend to deposit. The two figures should agree. If they don't, repeat the process. When the two figures do agree, prepare a deposit ticket or slip similar to figure 6. If your group has a checking account, there is usually a supply of deposit slips at the end of each pad of checks. You also can usually pick up one in the bank lobby.

Follow these steps when filling out a deposit ticket or slip.

1. Date the deposit slip.

2. Fill in the amount of currency (bills) and coins you are depositing.

3. List each check number and its amount separately (use the back of the deposit slip, if necessary).