Treasurer's Resources

The Massachusetts Treasurer’s Book system ensures accurate fiscal accounting and management principles for 4-H Advisories and Clubs. Such reports are important for 4-H volunteers to consult in order to remain in compliance with Massachusetts state law and mandates from USDA and UMass Extension.

The Massachusetts Treasurer’s Book system was derived from the Michigan Treasurer’s Book system, a curriculum that has been adopted across the country to assist both volunteer treasurers and youth advisory, board or club members in learning fundamental accounting skills.

In this way, 4-H volunteers and youth together learn financial accounting as a part of increasing life skills and community participation abilities.

Here is a list of available resources:

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Massachusetts 4-H Treasurer's Book

• Browse the Treasurer's Book on the website
• View the PDF version
  

• Collecting Sales Tax
• End of the Year
• EOY Reporting
• Food Booths
• Raffles
• Using Exempt Certifcate on Purchases for the 4-H Organization
• Register for an EIN

• Annual Summary Financial Report
• Cash Receipts
• Checking Account Register
• Dues Form
• Mid Year Financial Report
• Projected Budget Fundraising Plan
• Monthly Financial Summary for Clubs

• Audit Program 4-H
• Cash Count Protocol
• Minimum Requirements for a Temporary Food Booth
• Treasurers Best Practices Checklist

• I. TAX IDENTIFICATION NUMBER
• II TAX REPORTING
  • A. TAX REPORTING
  • B. MASS REPORTING REQUIREMENTS
  • C. MASSACHUSETTS "PUBLIC CHARITIES FORM"
    (under construction)
• III A RESPONSIBILITY FOR PAYING TAXES - FEDERAL
• III B RESPONSIBILITY-STATE
• III C RESPONSIBILITY for PAYING-Raffles
• IV RESPONSIBILITY FOR COLLECTING TAXES
• V RESPONSIBILITIES FOR ACKNOWLEDGING GIFTS AND IN KIND DONATIONS
• VI TAX ISSUES FOR PRIVATE INDIVIDUALS

• Payment Voucher
• Record Club/Group Finances